Prodution Planning and Development Specialist

Job Summary

Develop and manage documentation required for new product launches in Latin America, ensuring timely and accurate completion. This includes coordinating with cross-functional stakeholders to gather necessary inputs, as well as consolidating project information to support effective execution.

Job Responsibilities

• Own the creation, maintenance, and accuracy of project information in MAPLE, ensuring all data is complete, up-to-date, and aligned with agreed timelines.
• Consolidate, validate, and manage project data from cross-functional teams (Marketing, Regulatory, Supply Chain, Quality, etc.), ensuring consistency across all systems and documents.
• Track project timelines, milestones, and deliverables, proactively following up with stakeholders to ensure timely updates and completion of activities.
• Maintain monthly pipeline data updates in IBP for forecasts, volumes, pricing.
• Maintain and manage all new product-related documentation, including new product templates, cancellations/on-hold projects, and pipeline plans, ensuring proper version control and audit readiness.
• Prepare and update project tracking tools, dashboards, and status reports, ensuring clear visibility of progress, risks, and pending actions.
• Support the consolidation and preparation of key project documents (e.g., P&L, TPP), ensuring timely collection of inputs and completeness of information.
• Document meeting minutes, agreements, and action items, and ensure timely follow-up with stakeholders for updates and closure.
• Monitor and update project changes (scope, timelines, assumptions) in systems and trackers, ensuring traceability and proper documentation of impacts.
• Perform periodic data quality checks to ensure alignment between MAPLE, IBP, and other relevant tools.
• Support KPI tracking by maintaining accurate datasets and generating reports for performance monitoring.
• Ensure all project information and documentation are properly stored, organized, and accessible, in compliance with internal processes.
• Support continuous improvement initiatives by identifying gaps in data management, tracking processes, and templates.

Include the following for all Individual Contributors (those who are not People Leaders)

• Works in a safe manner collaborating as a team member to achieve all outcomes.
• Demonstrate Behaviours that exhibit our organizational Values: Collaboration, Courage, Perseverance, and Passion.
• Ensure personal adherence with all compliance programs including the Global Business Ethics and Compliance Program, Global Quality policies and procedures, Safety and Environment policies, and HR policies.
• All other relevant duties as assigned.

Include the following for all People Leaders (those with direct reports)

• Participate and lead performance conversations with employees, including monthly one on ones, to connect on performance; check in on employee’s progress toward achieving Objectives, offer support and remove barriers; and, communicate and revisit performance expectations to reinforce and encourage high performance culture and a safe working environment for all employees.
• Utilize open, honest, two way communication to build trust-based relationships with employees, business partners and direct leader while continuously improving leadership capabilities by personally seeking feedback and development.
• Create a culture which values trust and provides the opportunity for Employee development and growth in pursuit of our purpose and demonstrating our core Values – Integrity, Teamwork, Courage and Innovation.
• Utilize your networks to attract and hire talent in a comprehensive, differentiated and consistent manner essential to our continued growth; then, onboard new employees by providing a consistent experience that reflects the values and commitments made to candidates during the hiring process.
• Ensure adherence of team members (direct reports) with all compliance programs and company policies and procedures.
• All other duties as assigned.

Job Requirements

• Education
  • Bachelor’s degree in Engineering, Pharmaceutical Science  or  Business Administration,
    
    
• Knowledge, Skills and Abilities
  • Proficiency in Microsoft Excel (tracking and data handling)
  • Basic project management knowledge (timelines, milestones, follow-up)
  • Strong follow-up and task tracking skills
  • Ability to manage multiple tasks and meet deadlines
  • Process-oriented mindset and compliance with procedures
  • Proactive attitude and ownership of assigned tasks
  • Intermediate  English (written and verbal)
    
    
• Experience
  • 1–3 years of experience in Pharmaceutical Industry with  production projects, data management, supply chain.
  • Experience supporting cross-functional projects, managing and updating data in systems or trackers
  • Experience preparing reports, trackers, or dashboards