Job Summary

Talent Acquisition + HR Ops

This role is accountable for managing End-to-End Recruitment process and executing other HR Operations processes like TAC, Employment Letters, JD Uploads, etc. The recruitment process involves sourcing, screening, assessment, offer management and selection of talent to Apotex.

Job Responsibilities

• Source candidates for high volume junior roles, both direct & indirect, leveraging candidate databases, social media, educational institutions, portals, referrals, etc.
• Ensure that Apotex job postings are accurate, professional, and attractive to candidates.Market positionstapping into a variety of sources to build a large and diverse qualified candidate pool.
• Independently prepare appropriate messaging, and reach out to passive candidates through job postings, mass mailing and other channels to encourage their interest in Apotex opportunities.
• Review and screen candidate applications/resumes based on job requirements and in accordance with the Internal Job Posting Program and applicable legislation, ensuring only qualified candidates are presented to the Hiring Manager.
• Conduct phone interviews with qualified candidates utilizing an established interview guide and applying behaviour based interviewing techniques for all assigned job openings. Update the Global Talent Acquisition Management(GTAM) system as required.
• Administer online skills assessment to qualified candidates. Monitor and review assessment results.
• Provide Hiring Managers with a shortlist of qualified candidates to interview in-person, including a brief candidate summary and assessment results.
• Debrief with Hiring Managers after in-person interviews. Make appropriate hiring recommendations, including compensation recommendations, in conjunction with the Hiring Manager to ensure we are attracting the best talent to the organization. Escalate any concerns with recommendations to the Service Lead.
• Extend verbal and written job offers leveraging the Global Talent Acquisition Management system and obtain appropriate approvals. Effectively communicate Apotex's Employee Value Proposition to negotiate and secure talent
• Provide administrative support to the Talent Acquisition team.
• Manage IJPP requests coming through Recruiters and check eligibility through SAP and update ATS. Respond through Email once request is completed within the defined timelines.
• Responsible for scheduling interviews with candidates on behalf of Recruiters and Hiring Managers and escalate scheduling challenges to Recruiters.
• Conduct Background/Reference checks in a timely manner, probing appropriately. Review comments with applicable recruiter, highlighting any points of concern.
• Collect and review Candidate Documentation as per New Hire Check List, ensure relevant documents are submitted to Payroll to facilitate onboarding activities in a timely manner.
• Update the ATS and trackers on a regular basis to ensure current status is visible for Recruiters.
• Responsible for keeping track on voicemail/mailbox and creating ticket in BWF System with proper resolutions, assigning it to relevant group and responding through emails(if required) from employees regarding Payroll, Employee Self-Service Portal, Benefits, as well as company and HR related policies
• Managing Job Description Upload requests coming through People Leaders/HRP

Job Requirements

• Education
  • Bachelor’s Degree with a PG Diploma in Human Resources or related discipline
• Knowledge, Skills and Abilities
  • Ability to work within a 24x5 work environment
  • Experience working with international stakeholders preferred but not a mandate
  • Requires the ability to handle confidential information and business documents in a professional manner
  • Requires excellent computer skills, specifically Microsoft Excel, Word, Outlook and PowerPoint
  • Experience with an Applicant Tracking System and HRIS (SAP) preferred
  • Excellent communication skills, both verbal and written
  • Exceptional interpersonal skills, with the ability to respectfully and tactfully interact with a ariety of internal and external stakeholders from diverse backgrounds
  • Demonstrated ability to multi-task and prioritize effectively in a fast-paced environment with frequent interruptions, while still meeting deadlines
  • Execptional customer service skills
  • Highly self-directed and solution-oriented
  • Strong attention to detail
  • Ability to work in a virtual environment
• Experience
  • 6 to 9 years' experience in Talent Acquisition & HR Ops.