Executive Administrative Assistant​​​​​​​

Date: May 14, 2019

Location: North York, ON, CA, M9L 1T9

Company: Apotex

 

Apotex is a proudly Canadian, global pharmaceutical company that produces high-quality, affordable medicines (both generic and innovative pharmaceuticals) for patients around the world. We are the 7th largest generic pharmaceutical company globally with more than 12,000 employees and estimated sales of approximately $3 billion. Our fully integrated operation is comprised of four lines of business: Global Generics; Apobiologix; Global Active Pharmaceutical Ingredients (API); and ApoPharma (Innovative Products). With our worldwide manufacturing sites, Apotex can produce up to 24 billion dosages per year. We produce 300 medicines in 4,000 dosages and formats that are exported to 115 countries. Apotex will spend $2 billion over the next 10 years on research and development.

 

ABOUT THE ROLE

 

We are looking for an energetic and dynamic Executive Administrative Assistant to join our team. The right candidate will be part of Global API team and will report to the President of Global API.


 

The Executive Administrative Assistant​​​​​​​ will represent the office of the President, Global API by providing executive administrative support to the President and two VPs and responding to internal and external customer requirements.

 

 

ADDITIONAL DETAILS

 

  • Provides senior administrative support including scheduling of meetings, calendar management, creation of various documents and correspondence, co-ordination of travel arrangements, drafting letters, reports, agendas and meeting minutes, charts, presentations and maintaining files and memberships.
  • Coordinates meetings, teleconferences and live meeting set-ups; external conferences and manages the President’s daily schedule and calendar, responding to internal and external inquiries in a timely and professional manner.
  • Develops and distributes agenda for the President Global API senior leadership and other regular meetings and participates in these meetings taking and distributing meeting minutes and ensuring appropriate follow-up on action items.
  • Coordinates the Staff Announcement Process for Global API, ensuring timely and consistent review and monitoring of personnel changes to ensure the appropriate posting of personnel announcements. On a monthly basis, posts GAPI metrics and reports.
  • Coordinates special events for Global API including liaising with external vendors.
  • Initiates and accurately completes internal forms on behalf of the President and the VPs.
  • Coordinates and tracks the overall Global API Budget process in SAP.
  • Ensures timely data entry of attendance and overtime records in the role of SAP Time Administrator.
  • Acts as TDA (Training Documentation Administrator) to ensure all training is completed in a timely manner.
  • Provides back-up administrative support to other Administrators (booking meetings, preparing documents, vacation coverage, etc.).

CANDIDATE BACKGROUND

 

  • Post-secondary education in business, office administration, or a related program
  •  Minimum 5 years administrative experience in support of a senior leaders
  • Advanced computer skills, including Microsoft Office Products and SAP or another ERP
  • Demonstrated organizational skills and strong attention to detail
  • Excellent customer service skills, with demonstrated ability to deal professionally with individuals at all levels within the organization, as well as with external contacts
  • Demonstrated ability to effectively manage multiple priorities in a fast-paced environment
  • Demonstrated ability to exercise discretion, maturity, good judgement and maintain strict confidentiality when exposed to, and handling, sensitive and confidential information
  • Excellent written and verbal English communication skills

 

 

At Apotex, we are committed to fostering an inclusive, accessible work environment, where all employees feel valued, respected and supported.
 
Apotex offers accommodation for applicants with disabilities as part of its recruitment process. If you are contacted to arrange for an interview or testing, please advise us if you require an accommodation.

 

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