Specialist, Payroll Services - 18 month Contract, hybrid

Date: Jan 6, 2022

Location: North York, ON, CA, M9L 2Y6

Company: Apotex


About Apotex Inc.

Apotex Inc. is a proudly Canadian, global pharmaceutical company that produces high-quality, affordable medicines for patients around the world. Apotex employs almost 8,000 people worldwide in manufacturing, R&D, and commercial operations.  Apotex Inc. exports to more than 100 countries and territories and operates in more than 45 countries, with a significant presence in Canada, the US, Mexico, and India. Through vertical integration, Apotex is comprised of multiple divisions and affiliates including Apotex Inc., focused on generics; Apobiologix, a division of Apotex Inc. focused on biosimilar development; Aveva, an affiliate of Apotex Inc. fully integrated global developer and manufacturer of complete transdermal solutions; Apotex Consumer Products, a division of Apotex Inc. focused on brand name products; and Global Active Pharmaceutical Ingredients (GAPI), a division of Apotex Inc. focused on the manufacturing of active pharmaceutical ingredients (API) for Apotex and third parties. For more information visit: www.apotex.com.

Job Summary

Attentive and detail-oriented payroll specialist, responsible for the end to end process of the Canadian payroll – this includes organizing all payroll task with the team, generating all MyHR and SAP audit reports and ensure audit is completed. Run payroll jobs in SAP and complete payroll by the assigned deadline. Process EFT files to the bank and accurately posting payroll to the General Ledger. Payroll processing in compliance with all policies and procedures. Responsible for ensuring exceptional customer service supporting both internal and external customers

Job Responsibilities

• Responsible for the end-to-end payroll processing for the SAP Payroll. Must ensure that payroll is completed by the assigned deadline. Process Pre- Data Medium Exchange files, DME files, and transmit the bank files. Must ensure that the bank files are successfully received by the bank in time for payday.
• Responsible for the end-to-end payroll processing each pay for the Dayforce Payroll. Produce payroll reports for finance to make payroll journal entries.
• Print all forms submitted through MyHR and distribute to team members for processing. Review errors on batch jobs, troubleshoot, and make corrections as required.
• Successful posting of the SAP payroll to the General Ledger, troubleshooting any errors that occur during the posting process. Liaise with Finance Accountant to resolve any posting errors.
• Enter and audit all employee related data into SAP. This includes, New hires, Leave, Org Changes and Pay changes. Calculate and update Vacation and Care Hours balances.
• Responsible for Org Unit maintenance which includes the creation of jobs and positions that are held within the org units.  Must be able to effectively communicate with all levels of the organization on the maintenance of this data.
• Liaise with Employees, Management and HR Partners to provide training and guidance relating to policies and procedures before completing entries into SAP HR/Payroll. Ensure integrity of data always.
• Process Voluntary and Involuntary terminations in a timely manner. Calculate eligible retiring allowance, process RRSP rollover and lawyer fees, where applicable. Calculate and payout outstanding vacation, care hours, and banked OT. Process ROE on the web
• Coaching and guiding other payroll team members regarding the application of policies and procedures as it related to absences, terminations, etc. Also, provide on-going training on MyHR and SAP payroll functionalities.
• Work with Process Lead to troubleshoot more complex payroll and system issues.  Must be able to understand the complexities of the SAP data and how to accurately extract data for the various requests from the business.
• Continuously assessing current payroll procedures, understand the interdependencies of these processes, review procedures with the team and making recommendations to improve the overall processes to meet the changing needs of the organization.
• Act as backup and provide ongoing support to other team members to ensure payroll deadline is met. Must coordinate timeoff with other HR6 to ensure proper coverage always.
• Respond to employee inquiries in a timely manner – within 48 hrs
• Works in a safe manner collaborating as a team member to achieve all outcomes.
• Demonstrate Behaviours that exhibit our organization Values: Collaboration, Courage, Perseverance, and Passion.
• Ensure personal adherence with all compliance programs including the Global Business Ethics and Compliance Program, Global Quality policies and procedures, Safety and Environment policies, and HR policies. 
• All other relevant duties as assigned.

Job Requirements

• Completion of the Canadian Payroll Association – PCP is required.
• Diploma in Business or Human Resources, or equivalent working experiences.


Knowledge, Skills and Abilities
• Ability to prioritize multiple tasks to meet tight and competing deadlines in a high volume fast paced environment.
• Proven analytical abilities as demonstrated through education or previous work experience. High level of attention to detail and accuracy is required.
• Excellent customer service and communication skills.
• Ability to maintain confidentiality of all payroll information and exercise extreme discretion.


• 5 years experiences processing full cycle payroll for a medium or large organization. Specific training and/or work experience with HR Systems, preferably SAP.

COVID-19 VACCINATION POLICY: In accordance with Apotex Inc. (“Apotex”) policy, as of November 15, 2021, all individuals entering a Canadian site (including but not limited to employees, visitors, contractors and agency workers) must be fully vaccinated against COVID-19 in accordance with the current government requirements.  Further, all employees must maintain all future booster vaccines as approved and recommended by Health Canada.  Accommodation from these requirements for reasons pursuant to the Ontario Human Rights Code, or any other applicable law (most commonly for medical and/or religious reasons) will be reviewed and considered by Apotex.


At Apotex, we are committed to fostering an inclusive, accessible work environment, where all employees feel valued, respected and supported.

Apotex offers accommodation for applicants with disabilities as part of its recruitment process.  If you are contacted to arrange for an interview or testing, please advise us if you require an accommodation.